Established 25+ Years
Home / Document Storage

Physical Document Storage

When you work with IRM Consulting for your document storage, you will open your business to various benefits. These include decluttered workspaces, improved organisation and accessibility of documents, enhanced data protection and compliance with data protection regulations and reduced operational costs associated with physical storage.

IRM Consultancy offers a tailored tender process that starts with a consultative assessment of your current services, costs, and service levels for storage. We outline an improvement-focused tender process, create detailed tender documents, and review existing contracts. Our consultative approach helps identify the best supplier, negotiate with current and new providers, and manage exit costs. We provide a roadmap for transition, analyse document storage, offer information governance advice, and recommend digitisation and hybrid solutions to optimise your document management. Digital document storage facilitates remote access to documents, enabling flexible working arrangements and supporting business continuity efforts. Our document storage solutions empower organisations to optimise document management processes and focus on core business activities, driving efficiency and competitiveness in the marketplace, whilst making huge savings on exit costs from storage provider contracts.

View All Services

The IRM Process

IRM Consulting uses a network of leading SME & Document Management Specialists which allows us to offer the most experienced consultant to your specific enquiry.

IRM Process 1
Assessment

We assess your needs to find the ideal consultant team size for your project. We go through your requirements, current status, improvement opportunities, and ensure adherence to data standards while identifying potential threats.

IRM Process 2
Proposal

After assessment, our consultants create a detailed plan. It tackles concerns, sets milestones, defines roles, and offers a clear roadmap. This guides every step of your project with precision, courtesy of IRM Consulting.

IRM Process 3
Implementation

In this phase, we implement strategies, conduct analyses, and make necessary adjustments. Effective communication is paramount. Once the Risk Management Plan is finalised and reporting completed, we provide our future Optimisation plan.

Optimisation

We will review outcomes and share findings, identify any additional areas for improvement and propose a plan for future action. This optimisation ensures long-term objectives are met and maintains flexibility and customisation in the consulting process.

Document Archiving Services

Document archiving involves securely storing information that is no longer used regularly.

There are two options for archiving documents:

Archiving documents on your premises: This method requires allocating valuable storage space and implementing a proper archiving system to easily locate documents when needed.

Archiving documents with a document archiving company: Specialised companies collect your documents and store them in dedicated off-site premises. Archiving documents off-site can save valuable space and simplify document retrieval processes.

Before archiving any business documents, it’s essential to establish a clear procedure to ensure consistency in document processing across your company. By developing a document management and archiving procedure, you can ensure that documents are archived correctly, securely, and easily retrievable when needed.

Online Document Storage

Digital document management solutions involve scanning documents for digital storage, providing users with increased control over their electronic records. Users may have the option to manage digital documents through an online portal for convenient access.

Businesses that benefit from digital document archiving are businesses that generate significant paperwork, require frequent access to historical data and business that conduct frequent audits.

Document archiving software usually incorporates an online portal for requesting document copies or deletion, controlled secure access to restrict viewing, editing, or retrieval to authorised personnel, and an audit trail to monitor document access, modifications, saves, or deletions. If your business is looking to move documents to online storage, IRM Consulting will have a consultant who can help. We can guide you through the whole process, suggesting the best software solutions and the functionality you will need for your requirements.

Secure Document Storage

You can preserve paper documents for the long term by either digitising them or arranging them in physical filing cabinets, fireproof safes, lockboxes, off-site storage facilities, or safety deposit boxes. The choice of storage method usually depends on the nature of the paper documents and how frequently you need to access them.

Organising essential paper documents demands meticulous attention to detail to prevent the disclosure of confidential information to unauthorised individuals.

Determining whether online or paper document storage is more secure depends on various factors. Online storage offers advantages such as encryption, access controls, and regular backups, which can enhance security. However, it also poses risks such as cyberattacks and data breaches. On the other hand, paper document storage may be less susceptible to cyber threats but can be vulnerable to physical damage, theft, or loss.

Ultimately, the security of each storage method depends on the specific measures implemented to safeguard the documents, as well as adherence to best practices for data protection. Our consultants are on hand to advise on the best solution for your business.

Data Driven Examples

Avoid becoming a negative statistic with IRM Consulting

1755366

Average GDPR breach fine cost across all European countries

381

GDPR breach fines issued for non compliance with general data processing principles since 2018

Over 1576

GDPR fines between 2018 to 2023

Contact us today for a free consultation

What Our Customers Are Saying

"IRM Consulting exceeded our expectations! Their tailored risk management solutions proved invaluable in safeguarding our business against potential threats. The professionalism and dedication of their consultants were truly commendable. ."

"Outstanding support from IRM Consulting, Their team provided invaluable insights and practical strategies to enhance our cybersecurity framework. Their proactive approach helped us mitigate risks effectively, strengthening our overall resilience. Exceptional service delivery coupled with clear communication made the entire process easy. I would definitely engage their services again."

"Exceptional service from IRM Consulting! Their team demonstrated profound expertise in guiding our company through complex regulatory challenges. Their attention to detail ensured a smooth process from start to finish. Highly recommend their services to any organisation looking for reliable compliance solutions."

Contact us today

Contact our team for a free no obligation quote

    Frequently Asked Questions

    What is Document Storage?

    How Secure is Document Storage?

    How does Copyright affect the storage of documents?

    How safe are my documents in cloud storage?

    Clients We Work With

    NHSDMPLocal GovernmentLegal EntitiesLocal Authorities