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The Conversion Process

IRM uses a comprehensive, secure procedure to convert microfiche records. We will fully assess your digitisation needs, paying attention to retention, compliance, data security, and cost. IRM uses the latest scanning technology, providing the best quality resolution. We are adept at dealing with specialised formats such as COM fiche or Aperture cards.

Making the decision to digitise your records requires careful thought and planning. Not only will your data be physically different, but this will impact on the whole data management system within your organisation. There will be a need to rethink document access, document storage and data security.

IRM consultants are experienced in the digitisation process. We can advise on new processes, systems, and workflows to meet your data needs.

Our years of experience in this sector offer peace of mind that your data is in safe hands.

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The IRM Process

IRM Consulting uses a network of leading SME & Document Management Specialists which allows us to offer the most experienced consultant to your specific enquiry.

IRM Process 1
Assesment

We assess your needs to find the ideal consultant team size for your project. We go through your requirements, current status, improvement opportunities, and ensure adherence to data standards while identifying potential threats.

IRM Process 2
Proposal

After assessment, our consultants create a detailed plan. It tackles concerns, sets milestones, defines roles, and offers a clear roadmap. This guides every step of your project with precision, courtesy of IRM Consulting.

IRM Process 3
Implementation

In this phase, we implement strategies, conduct analyses, and make necessary adjustments. Effective communication is paramount. Once the Risk Management Plan is finalised and reporting completed, we provide our future Optimisation plan.

Optimisation

We will review outcomes and share findings, identify any additional areas for improvement and propose a plan for future action. This optimisation ensures long-term objectives are met and maintains flexibility and customisation in the consulting process.

Document Digitisation – Why it Matters

The move to a paperless environment has gathered pace in recent years. Laws surrounding document retention now extend to digital rather than physical storage, and many regulations stipulate a requirement to store records digitally only.

This transition to a ‘paper-free’ office is a positive move for the environment. It also recognises the benefits of electronic storage, including:

  • Data is easily stored, accessed and retrieved.
  • Reduced risk of record deterioration, damage and loss.
  • Reduced storage costs.
  • Improved data security, allowing for tailored security solutions.
  • Streamlined processes through remote data access.

Our consultants can help with document management, including data reduction and document storage, following the transition, and ensure that you fully comply with GDPR and data protection regulations.

We will ensure that the data security protocol is fully addressed, keeping your new data store locked, secure and protected from unauthorised access.

Why Choose IRM Consulting?

IRM Consulting has extensive experience in document management, storage, and retention. Our services extend to digitisation; we can help manage hard copy paper and microfilm documents into digital form, all within the strict boundaries of GDPR and data protection laws.

Following your enquiry, our consultants will meet with you to assess the project requirements. We will discuss the type, and the amount of data currently stored on microfiche and how you would like to access and store your new digital data from now on. Consideration will be given to document retention, file formats, and any optical character recognition needs.

We will consult you on each decision, providing reasoning and options to help you choose the best option for your business within planned costs.

Contact IRM Consulting to discuss microfiche and document digitisation. A streamlined document management system will benefit your business.

Data Driven Examples

Avoid becoming a negative statistic with IRM Consulting

1755366

Average fine across European Countries

381

Fines issued for non compliance with general data processing principles

Over 1576

Fines between 2018 to 2023

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What Our Customers Are Saying

"IRM Consulting exceeded our expectations! Their tailored risk management solutions proved invaluable in safeguarding our business against potential threats. The professionalism and dedication of their consultants were truly commendable. ."

"Outstanding support from IRM Consulting, Their team provided invaluable insights and practical strategies to enhance our cybersecurity framework. Their proactive approach helped us mitigate risks effectively, strengthening our overall resilience. Exceptional service delivery coupled with clear communication made the entire process easy. I would definitely engage their services again."

"Exceptional service from IRM Consulting! Their team demonstrated profound expertise in guiding our company through complex regulatory challenges. Their attention to detail ensured a smooth process from start to finish. Highly recommend their services to any organisation looking for reliable compliance solutions."

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    Frequently Asked Questions

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    Clients We Work With

    NHSDMPLocal GovernmentLegal EntitiesLocal Authorities